What does a proctor do?
Proctors are certified individuals who agree to supervise examinations for BYU Independent Study. They have a responsibility to facilitate fairness and integrity during testing situations.
Students must first receive permission from an individual before designating him or her as their proctor. The proctor must then complete a proctor certification form online. If the student is enrolled in a paper course, directions regarding this are included in the proctor information card that is included with the course materials. BYU Independent Study will either e-mail or call the proctor to notify him or her of their certification status.
Once a student has requested an exam and designated their proctor, the exam is sent to the proctor's place of business. Please see our policies and procedures for further instructions on administering exams. Once the student has completed the exam, the proctor will mail back all exam materials, including exam questions and the signed cover sheet to BYU Independent Study.
Who can be a proctor?
If you are enrolled in a high school course:
The following are eligible for approval:
- High school academic or guidance counselor
- Full-time high school teacher
- High school superintendent, principal or vice principal
- CES (Church Education System) full-time teacher/director
- Full-time high school or public librarian
- Other full-time education professional
- Embassy education officer
- Military base/station education officer
- Local testing center administration (Check the Consortium's website to find a testing center near you.)
We have more information on becoming a certified proctor.
The following individuals are ineligible for approval:
- Any university faculty, staff, or administrator who does not work in the testing center
- Elementary school educators and counselors
- Relatives or friends of the student
- Student's employer
- Student's tutor
- Ecclesiastical leader *
- Athletic coach, assistant coach, athletic administrator, or athletic academic counselor
- Anyone with a relationship to the student that may result in a conflict of interest in proctoring an exam (e.g. sports, theater, choir, etc.)
* Ecclesiastical leaders who are also full-time educators ARE eligible to become certified proctors.
If you are enrolled in a University course
Students enrolled in University courses are required to take their exams at certified college testing centers. (Testing Center Search Tool).
BYU Independent Study reserves the right to deny certification to any individual who applies.
Policies and Procedures
- Exams must be administered at the educational facility where you are employed.
- Proctors must verify the identity of the student with a photo ID and read all of the exam instructions to the student before they begin the exam.
- The student must remain under the supervision of the proctor for the entire duration of the exam. If the student is uncomfortable with the proctoring situation (e.g. the setting is one-on-one with the proctor), a parent, friend, or chaperone may be present, along with the proctor, so long as the student does not interact with that person during the exam. Receiving assistance from any person during an exam is considered cheating and is grounds for receiving a failing grade for the course.
- The exam must remain sealed until the student is ready to take it, and the exam should never be in the student's possession except when they are taking it.
- Students cannot take the exam with unauthorized books, notes, or reference aids of any kind unless specified on the exam instructions in the proctor letter. Students cannot take notes on the exam or have any part of it to study after taking it. The student or the proctor cannot duplicate the exam in any way.
- Proctors must collect all papers and questions at the conclusion of the exam. All materials, including exam questions, signed cover sheet, and any scratch paper must be sealed and mailed back by the proctor in the envelope provided.
- The exam must be mailed back to the BYU Independent Study Office within one month of the proctor's receiving it, whether the student has taken the exam or not.
- If the requested proctor is unable to proctor the exam, please call the BYU Independent Study Office to certify another proctor. Do not hand over the exam to another person or the student.
- If the student is suspected of cheating, please call the BYU Independent Study Office as soon as possible.
If you have any questions or concerns regarding proctoring exams, please contact the Independent Study Office. Toll-free: 1-800-914-8931 Email: firstname.lastname@example.org Please include "Proctor Question" in the subject line.